How to Plan a Wedding Ceremony and Reception on One Property at Hazelnut Farm

How to Plan a Wedding Ceremony and Reception on One Property at Hazelnut Farm

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Planning a wedding on one property is about momentum. Fewer transitions. Less waiting. More time with the people who matter. At Hazelnut Farm, we host weddings where the ceremony and reception stay on the same property, so your day moves naturally from one moment to the next without pulling guests off-site.

We are a wedding-focused venue at 816 Eastwood Fisherville Rd, Wilsonville, KY 40023. Our team supports you from the start, with a practical, hands-on approach that keeps the day organized and comfortable.

Why One Property Weddings Work Well Here

Keeping the ceremony and reception on one property helps the day feel calmer. Guests arrive once. Vendors load in once. You avoid travel gaps, parking changes, and confusion. Everything stays connected, which gives you more control over timing and guest experience.

The Main Ballroom and How Guests Move

Our main ballroom can host both the ceremony and reception, with capacity for up to 350 guests for a plated reception. That matters when you want everyone together in one setting. We also support a ceremony to reception flip. That means the room can be reset while guests transition, which helps the schedule stay on track. Tables and chairs are already on site, and the layout is built around your custom floor plan.

What Our On-Site Staff Means for Your Day

Our staff is on-site throughout the day to support operations, greet guests, and help the evening flow. That steady presence makes a difference during transitions, especially when you are hosting a large guest count.

Catering and Bar Policies to Plan Around

A full-service caterer from our approved list is required. These caterers are familiar with how the venue runs, which helps service stay smooth. All alcohol must be purchased and served by a vendor with an ABC-issued license. Self-serve alcohol and BYOB are not permitted, including in the dressing suites during the event.

What Is Included With Your Booking

Your booking includes tables and chairs set up by the start of your day, along with ceremony, cocktail, and reception spaces. You also have access to a catering prep kitchen with items such as warming boxes, a two-door commercial-grade refrigerator, a three-bay sink, and prep tables.

We also offer a variety of furniture and smaller decor items that can be used on your wedding day, including pieces like table numbers, easels, and a card box. Parking is paved and on-site, and the property is ADA-compliant with accessibility throughout. Multiple restrooms are available.

Vendor Structure and What It Helps With

All planning and catering or bartending vendors must be selected from the approved lists. Other vendors for services such as floral design, photography, videography, entertainment, beauty artists, and transportation companies may be used, as long as they follow Hazelnut Farm policies. This structure keeps expectations clear and helps vendors work efficiently during setup and load out.

Conclusion

A ceremony and reception on one property works best when the space supports the flow, not the other way around. Hazelnut Farm is built for that kind of day, with capacity for up to 350 guests, a main ballroom that can handle multiple phases of the celebration, and an on-site team focused on how everything runs in real time.

We would love to walk you through how your ceremony and reception could come together at Hazelnut Farm and show you the space in person. Our team is happy to answer questions based on your guest count and overall plans. Reach out to schedule a tour or request additional details.

FAQs

Can we host both our ceremony and reception on site?

Yes. Hazelnut Farm supports hosting both your ceremony and reception on the same property, including a ceremony-to-reception flip in the main ballroom.

What is the maximum guest count for a plated reception?

The venue accommodates up to 350 guests for a plated reception.

Do we have to use specific caterers and bartenders?

Yes. A full-service caterer from the approved list is required, and alcohol must be served by a vendor with an ABC-issued license.

Is the venue accessible for all guests?

Yes. The property is fully paved and ADA-compliant with accessibility throughout.