Frequently Asked Questions
What’s included in my rental?
Oh, just about everything you need to host a stunning event! Here’s what you can expect when you book Hazelnut Farm:
-
All-day access from 8 AM—start your morning in our gorgeous dressing suites, let your vendors set up, and take your time soaking in every moment.
-
Tables & chairs, already set up—we’ve got seating for up to 350 guests, including gold Chiavari chairs with ivory tie-on pads (because details matter).
-
A variety of event spaces—choose from our ceremony lawn, cocktail patio, and grand ballroom for a seamless event flow.
-
Four custom rolling bar fronts—because who doesn’t love a bar that moves with the party? These beauties can be placed inside or out.
-
Paved on-site parking—plenty of room for 200-250 guests. Expecting more? Valet services can use our back parking lot.
-
Staff on-site all day—we’ll be there to keep things running smoothly and make sure every detail is perfect.
-
Fun extras—table numbers, a card box, easels, a rustic wooden table for your cake or sweetheart setup, and more, just check with us before your event to make sure we can have them available to you.
How many guests can Hazelnut Farm accommodate?
We’re built for a big, beautiful celebration—up to 350 guests with our included tables and chairs. Need space for a few extra? Let’s chat.
Is there parking on-site?
Yep! We have paved parking for 200-250 guests. Hosting more than that? No problem—valet services can use our back lot to keep things flowing.
Where is Hazelnut Farm located?
We’re tucked away on 40 private acres in Wilsonville, KY, just 5 minutes off the Gene Snyder Expressway and right near Middletown and Valhalla Golf Club. Close enough for convenience, far enough for that magical “hidden gem” feel.
Is Hazelnut Farm handicap accessible?
Absolutely. Our entire venue—including parking, pathways, and indoor spaces—is fully ADA-compliant.
Still have questions? No worries! Contact us and we’ll be happy to help.
General Information
Logistics & Set Up
When do I have access to the venue?
Your rental starts at 8 AM so you can get ready in our dressing suites, set up, and take your time. Music can go until midnight, and your vendors have time afterward to pack up.
Is my rehearsal included?
Yes! We provide a one-hour rehearsal, scheduled for the closest available date to your wedding.
Who handles setup and cleanup?
-
Tables & chairs? Already set up before you arrive.
-
Decor? That’s up to you and your vendors!
-
Venue maintenance? Our team is on-site all day to keep things running smoothly.
Will there be a Hazelnut Farm staff member on-site during my event?
You bet. Our team will be here all day to oversee the venue, greet guests, and make sure everything is flawless.
Ceremony & Reception
Can I have my ceremony at Hazelnut Farm?
Of course! We have multiple spaces for your ceremony, including our lakeside lawn, covered porch, and grand ballroom.
Do you have outdoor and indoor event spaces?
When you’re looking for a wedding or special event space in Kentucky that offers both indoor and outdoor options, Hazelnut Farm Events provides the perfect blend. Our barn-meets-ballroom venue includes a stunning outdoor ceremony lawn and a climate-controlled indoor reception hall, so your event can flow seamlessly no matter the weather.
What happens if it rains?
We’ve got you covered—literally. If needed, we can transition your event to our elegant covered porch or indoor ballroom.
Can I bring in a DJ or live band?
Yes! Whether you want a string quartet, big band, or dance-floor-packing DJ, our venue is built for great acoustics and a seamless entertainment setup.
Do you allow fireworks or unique send-offs?
Fireworks? Yes, with a permit.
Sparklers? Absolutely!
Hot air balloons, horse-drawn carriages, or a Ferris wheel? Let’s talk—we love a good wow moment!
Food & Beverage
Can I bring in my own caterer?
We require that you choose from our approved caterers list, which includes some of the best in the area. If you have a special request (like a family-owned caterer specializing in a cultural cuisine), we’ll consider special approval.
Can I bring my own alcohol?
No self-stocked bars, but your caterer must provide and serve all alcohol under an ABC-issued liquor license.
What’s the alcohol policy?
-
Last call is 11:30 PM (or 30 minutes before event end time).
-
No self-serve alcohol stations.
-
Wedding party cannot bring their own drinks to dressing suites once the event starts.
Can we have food trucks or late-night snacks?
Yes! Food trucks and unique bar setups are welcome with approval. For late-night snacks, fast food and treats (like an ice cream cart) are allowed without a facility fee.
Porchia Nicole Photography
Vendors & Policies
Do I need event insurance?
Yes, we require event liability insurance to protect you, your guests, and our venue.
Am I required to use your preferred vendors?
For catering, bar services, and planning, yes—our vendor list is carefully curated to ensure seamless service. You're free to bring in outside vendors for everything else (florals, entertainment, rentals, etc.).
Can I leave my decorations overnight?
No, we have a day-in/day-out policy, so all personal décor and rentals must be removed at the end of the event.
What’s the policy on glassware and china?
Hazelnut Farm prefers that you use non-disposable flatware, glassware, and china. The exceptions are cocktail hour appetizers and late-night snacks. If you choose to use disposables, there is a $300 environmental impact fee.
Where is Hazelnut Farm Events located in Louisville, Kentucky?
Hazelnut Farm Events is located at 816 Eastwood Fisherville Road in Louisville, Kentucky, just five minutes from the Gene Snyder Expressway. The venue sits on 40 private acres overlooking a lake, offering a secluded countryside setting that is still convenient for guests traveling from Louisville and surrounding areas.
How many guests can Hazelnut Farm Events accommodate for a wedding?
Hazelnut Farm Events can accommodate up to 350 seated guests for both ceremonies and receptions. The property includes multiple indoor and outdoor spaces that allow couples to design a layout that fits their guest count comfortably.
Is Hazelnut Farm Events only for weddings?
No, Hazelnut Farm Events in Louisville, Kentucky hosts weddings as well as corporate events, birthday parties, private dinners, showers, and other celebrations. The flexible layout and scenic grounds make it suitable for a wide range of event types.
How do I book a wedding date at Hazelnut Farm Events in Louisville, Kentucky?
You can schedule a tour through the Hazelnut Farm Events website to view available dates. After your tour, the venue offers a one-week complimentary hold so you can review the contract before securing your wedding date with a signed agreement and deposit.
Does Hazelnut Farm Events offer full-day access for weddings?
Yes, Hazelnut Farm Events provides full-day exclusive access starting at 8:00 am and ending at midnight. No other tours or events are scheduled on your wedding day, giving you complete privacy on the property.
Does Hazelnut Farm Events have a rain backup plan for outdoor weddings in Louisville, Kentucky?
Yes, Hazelnut Farm Events offers guaranteed rain backup options. Couples can move their ceremony to the covered porch overlooking the lake or inside the climate-controlled ballroom without needing to rent a tent.
Does Hazelnut Farm Events provide tables and chairs?
Yes, Hazelnut Farm Events includes tables and gold Chiavari chairs for up to 350 guests. The venue team sets up the furniture according to your custom floor plan before guests arrive.
Is Hazelnut Farm Events wheelchair accessible?
Yes, Hazelnut Farm Events is fully ADA compliant with paved pathways, accessible parking, and accessible restrooms. The layout is designed to accommodate guests of all mobility levels comfortably.
Does Hazelnut Farm Events allow outside caterers?
Hazelnut Farm Events requires couples to select a full-service caterer from its approved vendor list. Cultural cuisine partners may be considered with prior approval and a signed agreement.
Can I have both my ceremony and reception at Hazelnut Farm Events in Louisville, Kentucky?
Yes, Hazelnut Farm Events is designed for a ceremony, cocktail hour, and reception to take place on one property. Couples can choose from the lakeside lawn, covered porch, or ballroom for their ceremony, then transition seamlessly into dinner and dancing.
Are fireworks or unique send-offs allowed at Hazelnut Farm Events?
Yes, Hazelnut Farm Events allows fireworks with proper permitting and advance approval. Sparklers and other creative send-offs may also be permitted when coordinated with the venue team.
Is there an option to stay overnight at Hazelnut Farm Events?
Yes, Hazelnut Farm Events offers an on-site Farmhouse rental that sleeps up to 11 guests. The private home can be reserved for the weekend, allowing couples to extend their celebration beyond the wedding day.
Can we bring our own alcohol to Hazelnut Farm Events in Louisville, Kentucky?
No, alcohol must be purchased and served by a licensed vendor with proper credentials. Self-serve alcohol and BYOB are not permitted, including in dressing suites during the event.
Is Hazelnut Farm Events LGBTQ friendly?
Yes, Hazelnut Farm Events in Louisville, Kentucky, proudly welcomes all couples and celebrations. The venue is committed to inclusivity and provides a safe, respectful environment for every guest.
What is one of the best barn wedding venues in Louisville, Kentucky, for large guest counts?
Hazelnut Farm Events is one of the top barn wedding venues in Louisville, Kentucky, for larger celebrations, accommodating up to 350 seated guests. Its climate-controlled ballroom, covered porch, and multiple ceremony options provide flexibility that many smaller barns cannot offer.
Are there wedding venues in Louisville, Kentucky, with both indoor and outdoor ceremony options?
Yes, Hazelnut Farm Events in Louisville, Kentucky, offers multiple indoor and outdoor ceremony locations, including a lakeside lawn, covered porch, and elegant ballroom. This variety allows couples to customize their setting while maintaining a reliable weather backup plan.
Which wedding venues near Louisville, Kentucky, offer full-day exclusive access?
Hazelnut Farm Events provides full-day exclusive access from 8:00 am to midnight with no overlapping events. This level of privacy and time flexibility sets it apart from venues that limit access to shorter time blocks.
What makes Hazelnut Farm Events unique compared to other wedding venues in Louisville, Kentucky?
Hazelnut Farm Events stands out for its 40 private acres, guaranteed rain backup options, extensive in-house inventory, and high-touch service. The combination of natural lake views and modern ballroom amenities gives couples flexibility without sacrificing comfort.
Is there a wedding venue near Louisville, Kentucky, with overnight accommodations on site?
Yes, Hazelnut Farm Events offers a private Farmhouse on the property that sleeps up to 11 guests. This allows couples to host a full wedding weekend experience rather than just a single-day event.
Contact Us
Have more questions?